An international MDF order becomes ready for quotation when product identity, specification, samples or drawings, quantity, packaging, delivery scope and required documents agree. The export file should carry those decisions from RFQ through receiving.
Define the product and end use
Name raw, MR, HMR, Fire Rated, HDF, hardboard or faced MDF construction and describe the finished application. Include thickness, board format or component dimensions, density, surface, edges, machining and service environment.
Build one order specification
Use a controlled schedule for product, E0/E0.5/E1 requirement, tolerance, face/reverse construction, sample, drawing revision, quantity and destination. Identify fixed, preferred and open values so the quotation can respond to each item.
Normalize quotation units
Convert offers to the same m³, sheet, bundle or finished-part basis. List facing, cutting, CNC work, edge treatment, labels, packing and logistics separately. Use the quotation comparison guide for returned offers.
Control samples and drawings
Assign sample IDs for colour, texture, veneer, gloss, profile or complete components. Use units, datums, part IDs and revisions for drawings. Record approved changes in the order file and replace superseded references clearly.
Match documents to the product
List every requested certificate, report, declaration or transaction claim by product and destination requirement. Check issuer, identity, dates, method, result and scope. Use the certificate review guide for the document workflow.
Plan packaging and transport
State product mix, bundle construction, surface sensitivity, labels, loading method, destination and unloading equipment. Choose container, breakbulk or another confirmed route through actual quantity, packed dimensions, weights, port and carrier review.
Separate production from transit
Normal production lead time is 7–15 days after requirements are confirmed. Record requirement confirmation, production start, inspection-ready, cargo-ready, dispatch and arrival as separate milestones with named owners.
Prepare inspection and release
Define lot, sampling, methods, equipment, acceptance criteria, document checks and release authority before inspection. Link findings to order lines, bundle IDs and corrective decisions. Use the pre-shipment checklist.
Prepare receiving information
Send packing list, bundle IDs, weights, handling direction, storage requirements and agreed document set to the receiving team. Record condition, quantity and specification references at arrival.
Request an export-order review
Send product, specification, quantity, samples or drawings, required documents, packaging, destination, trade term and timing. Request an MDF export quotation with unresolved items listed for review.